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Inclement Weather Procedures
To help inform families, the Board has compiled an outline of how, when and why decisions are made around bus cancellations and early dismissals related to inclement weather.

While the decision to cancel buses occurs somewhat regularly throughout the school year based on weather and road conditions, the closure of schools is an infrequent and extraordinary measure. A decision to close schools is not taken lightly but is made when student safety and staff safety is at potential risk.

Decisions sometimes happen quickly and can be different across the district based on different circumstances or conditions. The Board makes our decisions with the best information it has at the time. The Board’s guiding principle in making these decisions is always the safety of students, staff and volunteers working at our schools and centres.

The Board appreciates your patience and understanding as, together, we deal with whatever challenges may arise over the next few months of uncertain weather and road conditions. Below, you will find specfic information regarding busing, early dismissal/school closures and emergency contact information requirements.

Busing:

Busing is coordinated by Tri-Board Transportation Services, a student busing consortium formed by the Limestone District School Board, Algonquin & Lakeshore Catholic District School Board & Hastings & Prince Edward School Board. Tri-Board operates more than 652 bus routes serving 152 schools across the region.

Bus drivers, operators and municipal roads officials assess weather and road conditions between 4-5 a.m. on school days using a variety of data including accredited weather forecasters such as Environment Canada. They then report any conditions or issues that might affect the safe transportation of students and report these to Tri-Board Transportation to make a determination on busing around 5:30/6 a.m. Sometimes decisions change, or are made later than 5:30/6 a.m., as conditions and available information changes.

Tri-Board then notifies affected school boards and families via its website, email, text message and dedicated cancellation/delay Twitter account. This information is also widely shared on local radio stations, cable TV and through various school board communications tools such as Board websites and, in the case of Limestone, via its Twitter account where possible. The definitive source for cancellations is Tri-Board.

Should a system-wide shutdown be recommended, Tri-Board then consults with the Directors of Education at all three Boards to determine a plan of action and any required contingencies. Tri-Board makes its decisions based on the best information it has at the time.

Schools remain open when buses are cancelled unless otherwise stated. When buses are cancelled in the morning, they are cancelled for the entire day. If children are dropped off at school when buses are cancelled, they must be picked up by a parent or guardian or alternate approved contact person at the end of the school day.

Early Dismissal /School Closures:

Early dismissal of students and possible resulting school closures are uncommon. A decision to close a school or schools is an extraordinary measure when student and/or staff safety is in potential jeopardy.

Sometimes, closures are the result of extended interruptions or failures of infrastructure, utilities or other building systems. Sometimes, closures are required when weather, road or other conditions might affect the safe transportation of students or staff – regardless of whether that transportation is by school bus, by vehicle, or by foot. Walkers, for example, might also be at risk should they have to contend with slippery sidewalks and/or the crossing of slippery roads and intersections.
Decisions on community use of schools (school rentals) are made on a case-by-case basis.

Emergency contact information:

In the event of early dismissal and/or school closures, it is imperative that schools have updated emergency contact information for all students. Families are asked to fill out emergency contact information at the beginning of the school year. It is essential that any changes to this information are provided to the school as soon as possible, if and when it changes. This includes change to address, telephone (home, work and cell phones), and those appointed by parents/guardians as alternate emergency contacts.

Schools must be able to reach parents/guardians to confirm that students are able to take the bus or walk home in emergency situations. Schools cannot do this without updated contact information. Also, it is important families think carefully about who they choose as an emergency contact. It should be someone who is able to make a decision regarding your child(ren) and/or pick up that child from school as soon as possible should you be unavailable.

While some school staff remain on site to ensure all students are bused and/or picked up safely, the safe arrival home of staff is also an important consideration.


Kelly Roantree
Vice-Principal
Sydenham High School
Box 266, Sydenham, Ontario, KOH 2T0
613-376-3612 ext 306 (tel)
613-376-3442 (fax)
SHS Vision: Providing innovative learning opportunities for all students